Employment 2017-12-15T21:16:01+00:00

Catholic Charities is always looking for passionate and dedicated employees who want to positively influence the lives of individuals and families living throughout our community. With employment opportunities available in a multitude of different fields, Catholic Charities is an Equal Opportunity Employer that offers contract, part-time and full-time positions with competitive benefits packages. Employment opportunities at Catholic Charities are available in, but not limited to, the following fields:

  • Case Management
  • Clerical Assistance
  • Communications/Public Relations
  • Counseling
  • Development
  • Education as a Second Language
  • Finance
  • Human Resources
  • Immigration Law
  • Information Technology
  • Interpretation/Translation
  • Janitorial
  • Marketing
  • Nutrition
  • Parent Education
  • Social Work
  • Transportation/Pick-up & Delivery
  • Volunteer Management
  • Web/Graphic Design
  • Youth Education

If you are interested in becoming a part of the Catholic Charities team, please submit an employment application, a resume and cover letter as well as your desired pay to our Human Resources Office by email to hrdirector@ccaosa.org, fax to (210) 227-0217 or mail to 202 W. French Place, San Antonio, TX 78212.

Director of Volunteer Services

Position:        Director of Volunteer Services

Reports to:    Director of Mission Advancement

Status:            Full Time, Exempt/Salaried

 Job Summary: This position is responsible for all aspects of volunteer coordination at the agency level including Catholic Charities, Seton Home and St. PJ’s and all programs which fall under those agencies. In collaboration with the Director of Mission Advancement, the Director of Volunteer Services will develop, implement, and maintain an exemplary volunteer program to provide a supplementary workforce through the use of corporate, religious, academic, community, and individual volunteers and interns.

 Essential Duties and Responsibilities:

  • Lead and coordinate all agency efforts with volunteers, including short-term and ongoing individual volunteers, volunteer groups, interns, etc.
  • Develop and implement meaningful volunteer experiences in partnership with program directors.
  • Identify, recruit, and place individual and group volunteers.
  • Manage volunteer coordinator(s) at Seton Home and/or St. PJ’s Children’s Home.
  • Develop understanding of limitations and constraints of volunteering on campuses where children are under the care of Texas Department of Family and Protective Services and/or Office of Refugee Resettlement.
  • Strictly adhere to the regulations of Texas Department of Family and Protective Services and/or Office of Refugee Resettlement with regards to volunteer activities.
  • Manage the coordination of appropriate and meaningful volunteer experiences within Catholic Charities, Seton Home and St. PJ’s Children’s Home facilities and at off-site events.
  • Ensure the volunteer experience is easy to access, meaningful to the volunteer, and productive for Catholic Charities, Seton Home and St. PJ’s.
  • Work with businesses/corporate partners as well as community organizations to provide team building volunteer opportunities for their employees (includes United Way Days of Caring).
  • Work with colleges and universities to create internship partnerships for all agencies.
  • Develop/implement outreach and communications plans to identify prospects and meet recruitment goals (to include social networking strategies, website posts, printed and electronic newsletters, email blasts, etc.).
  • Develop strong relationships within the community to foster a positive image such that companies and volunteers will make Catholic Charities, Seton Home and St. PJ’s Children’s Home premier volunteer organizations of choice.
  • Develop training/outreach materials to effectively conduct orientations, tours and training sessions.
  • Direct the execution of an effective on-line presence for volunteer activities.
  • Develop/maintain timeline to forecast demand for volunteer services.
  • Develop and execute metrics and reporting data (recruitment goals, demand fulfillment, value of volunteer hours, etc.).
  • Efficiently manage the documentation process, calendaring, and data collection (including the utilization of online database system for tracking volunteers).
  • Develop a volunteer recognition program to thank/acknowledge key individuals and organizations (includes planning volunteer recognition events and activities following a set schedule and within budget).
  • Represent the organization in public meetings and presentations to the community.
  • Other duties as assigned by the Director of Mission Advancement and/or president/CEO.

 Qualifications:

 Volunteer management or appropriate related experience

  • Strong written, verbal, listening, and interpersonal communication skills
  • Strong organizational skills and attention to detail
  • Strong computer skills with proficiency in Microsoft Office programs (Word, Excel, PowerPoint, & Publisher)
  • Ability to work without close supervision
  • Follow through to completion of assigned tasks
  • Must be flexible, self-directed, organized, and goal-oriented
  • Must cooperate as a team member
  • Must handle multiple projects simultaneously and meet multiple deadlines
  • Must handle pressure well; sensitivity to cultural diversity required
  • Reliable, personal transportation required, a clean driving record and current vehicle liability insurance

WORKING CONDITIONS

  • Ability to work under pressure to meet organizational needs and other deadlines.
  • Ability and willingness to work evenings and weekend hours as needed.
  • At times, may stand or walk 50% or more of the workday.
  • May bend, twist, and stoop during the workday.
  • May be required to lift up to 25 lbs.
  • May work in extreme weather conditions/elements
  • Ability to stand for many hours at a time at events.
  • Ability to drive self to and from work and events.

 Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.)

Custodian

PROGRAM/POSITION:  Administration/Custodian

REPORTS TO:                Facilities Director

STATUS:                         Full time, Hourly / with benefits

 Job Summary:

Building custodians work in agency buildings and are responsible for the general cleanliness, janitorial and minor maintenance of agency buildings. As a member of the Facilities Staff will assist the Facilities Director and Coordinator with facilities services and storage maintenance. Frequent travel will be required between buildings including travel for donations/food pickup and deliveries as needed.

Essential Duties and Responsibilities:

Custodial Services

  • Responsible for keeping all entrance areas neat and clean, including reception/waiting area, hallways and courtyard areas on premises.
  • Perform upkeep of buildings to include cleaning, dusting, sweeping/vacuuming, trash pick-up in and outside the building to include parking lots.
  • Responsible for cleaning restrooms, including toilets, sinks, mirrors and walls.
  • Responsible for cleaning floors including stripping, waxing and buffing as assigned.
  • Responsible for keeping meeting rooms clean. Meeting rooms will be cleaned daily.
  • Clean water fountains correctly on a daily basis.
  • In collaboration with employees, also maintain cleanliness in common areas, kitchenette and breakrooms including refrigerators and microwaves.
  • Responsible for cleaning interior and exterior windows. All windows are to be cleaned at least quarterly. Custodian will provide a report to the Facilities Director each week on what windows were cleaned (interior and / or exterior) during the week.
  • Responsible for maintaining an adequate amount of cleaning supplies in agency buildings.
  • Responsible for maintaining a safe, neat and clean environment.
  • Report facilities issues that are not immediately repairable to the Facilities Director.
  • Report safety hazards to the Facilities Director.
  • Conduct self in a courteous and professional manner at all times.
  • Complete weekly, schedule, timesheets, monthly mileage reports and Authorization for Payment (APs) forms, etc.

Facilities Services

  • Prioritize and complete Facilities Service Requests as directed by the Facilities Director or Coordinator.
  • Responsible to prepare for all facilities activities as it relates to meeting/event/special event setup and breakdown (chairs, tables, etc.) and special cleaning to include exterior power washing as needed.
  • Work with the Facilities Coordinator to complete approved office moves and changes for relocating employees by moving office furniture and equipment. This may include disassembly and/or assembly of items.
  • Responsible for minor maintenance of agency buildings including but not limited to, painting, replacing light bulbs, changing air filters, etc.
  • Work with the Grounds Keeper to maintain premises. This includes, but is not limited to, lawn maintenance, trimming trees, maintaining shrubs and flower beds. If necessary, will pick up and dispose of branches, leaves and other debris throughout campus grounds, sidewalks and parking lots.
  • Work during off and on campus events may be required to support agency functions.
  • Responsible for safety and security of buildings.
  • Monitor facilities and gather required information for deferred maintenance plan.
  • Complete other duties and special projects as assigned by the Facilities Director.

Storage Maintenance

  • If necessary, responsible for assisting Facilities Staff in keeping storage areas in order, cleaning all areas and straightening out at the warehouse, garage, maintenance sheds and storerooms. May require sorting records, seasonal items, furniture and other items. 

Knowledge, Skills and Abilities:

  • Knowledge of Microsoft Office Programs
  • Knowledge of Internet and Email
  • Knowledge of proper cleaning procedures
  • High degree of attention to detail to perform premises inspections on a daily basis
  • Seeing, hearing, speaking, sitting, standing, walking, lifting, twisting, stooping, stretching, bending, pushing and pulling on a frequent basis
  • Ability to follow instructions on safe use of chemicals/cleaning materials
  • Ability to perform tasks with manual and electrical hand tools, motorized equipment, ladders (up to 20 feet), and hydraulic lifts in a safe and effective manner
  • Ability to work in a fast paced environment
  • Ability to work  effectively with director and co-workers
  • Ability to work and meet deadlines with minimal supervision
  • Ability to work a flexible schedule, which may include off-shift hours and weekend assignments
  • Must be able to pass a drug, fingerprint and background
  • Must possess a current driver’s license, liability insurance and have a clean driving record

Qualifications and Experience:

  • High school diploma or GED is required
  • One year of custodial experience is required
  • Bilingual in English/Spanish is required
  • Experience with floor care (stripping and waxing) is required
  • Facilities, Maintenance and/or Grounds Keeping experience is preferred

Work Environment:

In performing the duties of this position, the employee must be able to lift up to 75 pounds and stand or walk 8 hours per day. Exposure to all weather conditions/elements and hazardous materials such as gasoline, oil and cleaning products.

Additional Requirements:

The Custodian agrees to read, comply with and sign the employee handbook and all policies and procedures within.

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.)

Tax Preparer

POSITION:                Tax Preparer

REPORTS TO:        VITA Director

STATUS:                  Part-Time, Seasonal

 JOB SUMMARY:     Prepare federal taxes by becoming IRS certified and have knowledge of tax laws with excellent customer service.

DUTIES AND RESPONSIBILITIES:

  • Initiates and completes the Intake/Interview Quality Review form with each assigned tax payers
  • Reviews all tax information for relevance, accuracy, and completion
  • Ensures compliance with federal IRS rules and regulations
  • Assist with taxpayer request and inquiries
  • Assist in providing a variety of duties involved in supporting the administrative operations of assigned VITA site
  • Greets tax payers upon arrival and departure
  • Responsible for transmitting each tax return completed using the Tax Slayer filing system

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of Microsoft Office Programs
  • Knowledge of Internet and Email
  • Bilingual helpful (English/Spanish)
  • Good written and verbal communication skills
  • Good communication and problem solving skills
  • May stand or sit for a prolong period of time
  • May lift weight up to 20 lbs.

QUALIFICATIONS AND EXPERIENCE:

  • High School diploma or GED
  • Availability to cover overnight, weekend, and holiday shifts, as needed
  • Must pass Criminal Background Check
  • Must own, personal, reliable transportation
  • Must possess current driver’s license and current vehicle liability insurance
  • Must have clean driving record

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.)

Quality Reviewer

POSITION:                 Quality Reviewer

REPORTS TO:          VITA Director

STATUS:                   Part-Time, Seasonal

 JOB SUMMARY: Serves as the technical tax expert for VITA site and is responsible for ensuring that all returns prepared meet the quality requirements of the program. Quality Reviewers review each tax return completed by the tax preparer, correct errors, and provide substantive tax knowledge and guidance. Assist the Site Coordinator in ensuring the efficient operation of the tax site.

DUTIES AND RESPONSIBILITIES:

  • Review and approve all tax returns for accuracy at assigned VITA sites
  • Complies with administrative and operational guidelines provided by the IRS
  • Ensures compliance with federal IRS rules and regulations
  • May supervise site personnel; to include volunteers
  • Assist Site Supervisor with administrative operations of assigned VITA site
  • Assist with taxpayer requests and inquiries
  • Maintain Tax Slayer filing system, to include transmittal of tax returns daily for staff and volunteers
  • Greets tax payers upon arrival and departure
  • Light travel may be required
  • Perform other duties assigned

 KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of Internet
  • Bilingual helpful (English/Spanish)
  • Good written and verbal communication skills
  • Good communication and problem solving skills
  • May sit or stand for a prolong period of time
  • May lift weight up to 20 lbs.

QUALIFICATIONS AND EXPERIENCE:

  • High School diploma or GED
  • Availability to cover overnight, weekend, and holiday shifts, as needed
  • Must pass Criminal Background Check
  • Must own, personal, reliable transportation
  • Must possess current driver’s license and current vehicle liability insurance
  • Must have clean driving record

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.)

Accountant – Catholic Charities

POSTION TITLE:                  Program Accountant

REPORTS TO:                      Director of Finance

STATUS:                               Full-time, Exempt w/Benefits

 Job Summary:

Support the Director of Finance in all matters relating to the agency’s financial matters. Responsible for accounts payable, accounts receivable, fixed assets, petty cash and month close. This position reports to the Director of Finance.

Essential Functions:

Accounts Payable Processing

  1. Processes invoices and credit card transactions
  2. Ensures that disbursements are processed according to internal policies and procedures
  3. Assists agency staff with inquiries
  4. Reconciles credit card accounts
  5. Maintains courteous relations with agency vendors
  6. Collects Form W-9 from vendors as required and prepares annual Form 1099’s
  7. Maintains log of credit cards issued

Accounts Receivable Processing

  1. Records cash receipts from incoming mail and credit cards
  2. Reconciles pledge receivables with Mission Advancement Department
  3. Processes billings as assigned
  4. Records and tracks gift cards received

Fixed Asset Records Maintenance

  1. Maintains fixed asset records and depreciation schedule in accordance with agency’s capitalization policy
  2. Inventories fixed assets annually

Petty Cash

  1. Records petty cash transactions and replenishments
  2. Conducts petty cash counts quarterly

Month Close

  1. Reconciles general ledger liability accounts
  2. Prepares other month close journal entries as needed
  3. Analyzes budget variances and reports findings to Director of Finance
  4. Assists with other reconciliations as assigned

Other duties

  1. Maintain electronic recordkeeping (scanning and filing)
  2. Maintain usage reports for monthly allocations (postage meters, copy machines, etc.)
  3. Assist with grant and financial reporting as assigned
  4. Assist with annual audit and periodic program audits
  5. Assist with monitoring visits
  6. Assist with special projects
  7. Other duties as assigned

Additional Expectations:

Exhibit good customer service skills and positive interactions with other staff.

Knowledge and Skill Requirements

  1. Proficient in accounting software, Microsoft Excel and Microsoft Word
  2. Strong organization skills and attention to detail / accuracy
  3. Able to manage time well and meet deadlines
  4. Strong oral and written communication skills
  5. Able to work under pressure as a cooperative and productive team member to meet agency finance needs and other deadlines
  6. Able to shift gears quickly and adapt to changing situations
  7. Committed to seek out opportunities to learn new skills on the job through cross-training
  8. Valid driver’s license

Education and Experience Requirements

  1. Bachelor’s Degree in Accounting
  2. Two years accounting experience preferred
  3. Experience in nonprofit environment or strong desire to work in nonprofit environment

Working Conditions

Working conditions are normal for an office environment.  Time sitting at desk may exceed 80% of work day.  May need to bend, twist or stoop during workday.  May need to lift or move up to 10 pounds.

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.)

 

Director of Finance – St. PJ’s

Job Summary:

The Director of Finance is responsible for all financial activities and matters of the assigned agency. The job duties of the Director of Finance include all activities needed to run the Finance Department so that it can accurately report the financials and program reports on a monthly basis and fiscal year. Under the direction of the CFO, this person will work closely with the CEO and/or Executive Director, program leadership and Board of Directors to develop and implement strategies for financial sustainability. This position will manage all agency resources and contracts in a fiscally responsible manner while overseeing all compliance and recognition for government (federal and state) contracts and/or private grants/donations. This person is responsible for supervising the Finance Department staff. If needed this person will step in to perform any of the positions s/he supervises to cover work demands.

Essential Duties and Responsibilities:

Budgets and Financial Management

Develops program and department budgets to create an agency budget under the guidance of the CFO and in collaboration with the CEO and/or Executive Director and Directors. Monitor monthly program and department budgets to ensure that budget overruns do not occur (if they do, the Director of Finance must collaborate with the CEO and/or Executive Director and the appropriate Director to develop cost savings or revenue generating strategies). This means coordinating with Program Accountants and other staff to verify that costs are acceptable. Additionally, the Director of Finance develops long-term budgets based on historical data to plan for long-term agency needs which drive stability and future growth.

Administration

Ensure adherence to internal controls as outlined in the finance policies and procedures. Sets goals and deadlines to complete deadline-oriented functions within the Finance Department using the most effective and efficient processes to get things done, with a focus on continuous improvement to ensure the department runs smoothly. Ensures systems and functions are optimized by aligning program and department needs with the right resources in the Finance Department. Aligns finance staff as single points of contact to support contracts and grants from beginning to end to ensure good stewardship of the resources entrusted to our care.

  • Systems – Accounts Payable, Accounts Receivable, Invoicing, Billing, Payroll, etc.
  • Functions – Budgeting, Finance Management, Cash Management, Investment Management, Contract and Grants Management, Bank Account Reconciliation, Credit Card Reconciliation, Capital Expenditures, Operating Subsidy, Fixed Asset Management, Depreciation, Banking Relationships, Forecasting, Financial Analysis, Strategic Insight, etc.

 Financial Reports

The internal and external financial reports are the responsibility of the Director of Finance. Internal financial reports must be accurate and timely to help the CEO and/or Executive Director and Directors make good decisions. These reports (Tax Reports, Cost Reports, Investment Reports, etc.) will be completed timely and accurately on a monthly, quarterly and annual basis. All entities will follow the same policies and procedures to close the month and produce financials. During the fiscal year the Director of Finance will work with external auditors and tax preparers to work on audit and 990 reports. Some of the preparation can happen before the end of the fiscal year. The CFO will assist with reports and processes throughout the year.

Program Reports

Supervise Program Accountants as they prepare program reports. Program reports would consist of Federal, State, City, and Foundation reports. Federal reports are due every quarter, City reports every month and Foundation reports once a year. Other funders might have other reporting deadlines that also need to be met. The reports and completion of those reports by the given deadlines are ultimately the responsibility of the Director of Finance.

Supervisory Responsibilities:

The Director of Finance will supervise the finance staff for the assigned agency. This person is responsible for training and guiding two to five staff people in order to meet a common goal given to them from the CFO. The Director of Finance will be given standard policies and procedures to execute in a way that best fits their management style.

 Knowledge, Skills and Abilities:

  • Knowledge and proficiency of Microsoft Office Programs, Internet and Email
  • Deep knowledge and understanding of the Office of Management and Budget Circular A133 audit
  • Highly skilled in organization and time management
  • Strong analytical skills; basic business intuition and prudential judgement
  • Excellent written and verbal communication skills
  • Excellent relationship management skills, interpersonal and networking skills
  • Excellent diplomacy, tact and strong negotiation skills
  • Ability to perform financial analyses, create financial statements and reports, prepare audits, process payroll and accounts receivable/payable
  • Ability to work in a culturally sensitive way with people of various backgrounds
  • Ability to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace while supervising finance staff
  • Ability to work effectively with the CFO, finance staff and co-workers
  • Ability to work and meet deadlines with minimal supervision
  • Ability to work a flexible schedule to meet business needs as required
  • Ability to engage a wide range of stakeholders with impeccable integrity
  • Must be able to pass a drug, fingerprint and background
  • Must possess a current driver’s license, liability insurance and have a clean driving record (no preventable accidents or moving violations for the past three years, and no convictions for driving under the influence of alcohol or drugs, or reckless driving)

 Qualifications:

  • Bachelor Degree in Finance or Accounting is required
  • MBA, CPA, or accounting graduate degree is preferred
  • At least 5 years of broad non-profit finance/accounting experience including complex fund and grant accounting, compliance and reporting is required
  • Experience managing an $8-10 million budget with government (federal and state) contracts and grants that have diverse programs areas is required
  • Experience in a senior financial management role, partnering with executive staff and presenting actionable recommendations that result in the development and implementation of creative financial management strategies is required
  • At least 2 years of supervisory experience with demonstrated leadership, coaching and coordination skills is required
  • Experience with non-profit residential housing program(s) is preferred
  • Experience working with information technology staff to manage finance and accounting software packages is preferred
  • Experience with Intacct is preferred

Work Environment:

The Finance Department operates in a fast-paced environment. In performing the duties of this position, the employee must be able to work under pressure, handle multiple demands from various people and prioritize the work to meet organization needs and deadlines. The employee is regularly required to see, hear, sit, stand, walk, talk, bend, stoop, lift and stretch. May stand or walk 50% or more of the workday. The employee is also required to use fine motor skills to write and type. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Additional Requirements:

The Director of Finance agrees to read, comply with and sign the employee handbook and all policies and procedures within.

 Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.)

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